Order of the Arrow Unit Elections
- Request an Election
- Prepare for the Election
- Submit Eligible Candidates
- Conduct the Election
- Adult Nominations
The annual unit elections window runs from January 1 through April 30.
New in 2022: In-person unit elections!
Step 1: Requesting a Unit Election
All Scouts BSA Troops, Venture Crews, and Sea Scout Ships in Bay-Lakes Council are encouraged to hold an Order of the Arrow Unit Election. This Unit Election is the annual opportunity to recognize Scouts and Scouters who have exemplified the Scout Oath and Law.
Unit Leaders should have received an email to schedule their unit’s Order of the Arrow election in Lodgemaster (the OA’s member and election management system). In this step, you will input three dates for your unit’s election in order of preference. Please note that we are unable to accommodate election requests less than 48 hours before the requested date/time.
Once requested, a member of Kon Wapos Lodge will contact you to arrange the election which can be either in-person or virtual. If you have questions, please contact unitelections.konwapos.org
Step 2: Preparing for your Unit Election
Those candidates who were elected in 2020 or 2021 but did not complete their Ordeal will remain candidates in 2022 and do not require re-election in 2022. If in-person Ordeal weekends are not possible due to COVID or other circumstances, the Lodge will conduct virtual Ordeal weekends. Callout ceremonies are being planned for camporees in April and May, and during summer camp at Bear Paw and Camp Hiawatha. Callout ceremonies are not required for a candidate to participate in the Ordeal induction. Please see www.baylakesbsa.org for the event refund policy.
Once the unit election is requested, please click the below button to download a Candidate Submission Template. Please complete the Excel document listed for each eligible youth member in your unit. Eligible Scouts must meet requirements 1-3 below. Adults (Scouters aged 21+) must meet requirements 1 and 2 as well as be nominated by the adult committee.
- Be a registered member of the Boy Scouts of America.
- Had experienced 15 nights of Scout camping while registered with a troop, crew, or ship within the two years immediately prior to the election. The 15 nights must include one, but no more than one, long-term camp consisting of at least five consecutive nights of overnight camping, approved and under the auspices and standards of the Boy Scouts of America. Only five nights of the long-term camp may be credited toward the 15-night camping requirement; the balance of the camping (10 nights) must be overnight, weekend, or other short-term camps of, at most, three nights each. Ship nights may be counted as camping for Sea Scouts.
- At the time of their election, youth must be under the age of 21, and hold one of the following ranks corresponding to the type unit in which they are being considered for election: Scouts BSA First Class rank, the Venturing Discovery Award, or the Sea Scout Ordinary rank or higher, and following approval by the Scoutmaster, Crew Advisor or Sea Scout Skipper, be elected by the youth members of their unit.
- Adults (age 21 or older) who meet the camping requirements may be selected following nomination to and approval by the lodge adult selection committee.
Click the button below to download a template to submit your eligible Scouts for candidacy to the Order of the Arrow.
Step 3: Submit your Eligible Candidates
After entering each eligible Scout into the Excel spreadsheet, please email the Excel spreadsheet to your Chapter at the email listed below. Not sure which district you’re in? Find your district on the Chapters page. This spreadsheet can also be uploaded directly into Lodgemaster. The Unit Leader should receive an email with further instructions.
Step 4: Conduct the Election
After submitting your unit’s candidates above, a member of your Chapter’s Unit Elections team will be in contact with you to administer your unit’s election. Please note that unit elections may be conducted in-person for 2022. A virtual option is available for units if desired The process for elections is outlined below:
- Elections should be scheduled for a specific day and time (e.g. Tuesday Jan 4, 2022 at 7pm). This day and time is when an Arrowman will attend your unit’s in-person meeting or facilitate a virtual election.
- For in-person elections
- In-person elections will be conducted the same as pre-pandemic. This will consist of a brief presentation on the history of the Order of the Arrow so Scouts in attendance understand the importance and significance of the election, the election, and information about Bay-Lakes Council’s Scouts BSA summer camp programs.
- Those Scouts elected will be notified at the conclusion of the election and the Unit Leader will receive a letter to give to the parent/guardian containing further information on the Callout and Ordeal which will come later in the spring.
- For virtual elections:
- Virtual elections can be conducted in one of two ways:
- Live-virtual using a unit-hosted platform (Zoom, Google Meet, etc.) and the in-meeting polling platform. For this method, the unit elections team must be made a co-host of the meeting to facilitate the poll. Those Scouts elected will be notified at the end of the election and the unit leader will receive an email with information to be shared with the parents/guardians containing information on the Callout and Ordeal to come later in the spring.
- Totally virtual elections where the unit elections team will send the Unit Leader an email containing a link to a video with information about the history of the Order of the Arrow and the election. Those elected will receive communication via Lodgemaster (the Order of the Arrow’s member management system) containing information about the Callout and Ordeal to come later in the spring. The parent/guardian will also receive this information.
- Virtual elections can be conducted in one of two ways:
Step 5: Adult Nominations
After each unit’s youth election is completed and processed, the Lodge will contact the unit with details regarding the adult nomination process.
Each unit is allowed to nominate adults for candidacy in the Order of the Arrow under the following guidelines:
- A unit may nominate two adults for every three youth elected (rounded up when not a multiple of three). For example, a unit with three youth elected may only nominate two adults. A unit with four youth elected may nominate four adults. A unit with six youth elected may only nominate four adults, with seven youth a unit may nominate six adults.
- The unit leader may be nominated in addition to the ratio in (1) if the unit leader is not already a member of the Order of the Arrow.
- Adults must meet requirements 1 and 2 as stated above in the youth requirements and must be nominated by the unit committee.
Adult nominations should be submitted using the form below no later than April 30th. These nominations are still subject to approval by the Lodge’s Adult Selection Committee.
Questions and Contact
Frequently Asked Questions:
- The BSA already has all of my Scouts’ information. Why do I need to provide it again?
The national Order of the Arrow committee is in the process of building an integration with Scout Book which will be able to feed your eligible Scouts’ information directly into the unit elections system. This program is expected to be functional in late 2021, in time for 2022 unit elections.
- I have questions on the Unit Elections. Who can I contact?
Your local chapter adviser can be emailed at the same email for submitting your candidates (see Step 3). For general inquiries, please contact firstname.lastname@example.org.